Hall Hiring Conditions

1. The hirer should note that a NO SMOKING policy applies throughout the building. 12th July 2012

2. The hirer should acquaint his or herself with the location of fire extinguishers and fire exit doors.

3. Upon vacating the building please ensure all rooms you have used are securely locked and all lights and appliances switched off.

4. The hirer is responsible for any loss, damage or injury incurred during their occupancy of the hall. It is recommended that the hirer has their own insurance to cover them and their guests for the period of hire. A returnable damages deposit will be required for certain bookings. Details will be given to you at the time of booking and any deposit will be payable at that time. If payments are not made by the specified times the result will be cancellation of the booking.
 
5. All rubbish etc should be removed from the hall; it can be deposited in the green wheelie bin if required. Keys to the bin are hanging on the wall in both kitchens. The hall, kitchens, changing rooms and toilets should be left clean and tidy otherwise an extra charge may be incurred. Brooms, dustpans and brushes are to be found in the kitchens. Mops and buckets are to be found in each kitchen.

6. Should the hall be in an untidy or dirty condition at the commencement of a hire period please contact the Caretaker immediately.

7. In the event of a “Pay Bar” being required the hirer must make an application to the Magistrates Court for the appropriate licence and forward a copy to the Booking Secretary prior to the hire period. Alcohol should not be served to or consumed in the hall by any individual under the age of 18 years. Under the terms of the Hall’s licence, bookings must finish by 11.30.p.m.

8. The account for block bookings of periods greater than two months will be rendered at the end of the month in which it takes place. One off casual bookings must be paid two weeks before the event takes place. Cheques should be made payable to HIGH LANE VILLAGE HALL and sent to the Booking Secretary whose address is on the attached booking form.

9. NO BALL GAMES ALLOWED IN THE HALL.

10. If you intend using the kitchen cups/saucers/plates etc please bring your own tea cloths and towels to wash and dry these items.

11. Tables and staging equipment are stacked in a holding room joining both Halls. Any items used from this area must be returned to the holding room and stacked carefully facing away from the doors. Tables and chairs must be wiped clean of any substance left by the user prior to stacking. Do not stack more than six chairs at any one time and ensure all stacks face the wall. A trolley is available in the storage room to move chairs around the halls. Do not drag tables or chairs across the large Hall floor. If help or special arrangements are required, contact the Booking secretary as a charge may be required.

12. Cars may be taken to the front entrance for delivery of heavy items but must be returned to the main car park as soon as possible. Vehicles must under no circumstances be parked on the walkway. Do not use fire exits for other than purpose unless you have been given permission to do so by the Management Committee.
 
Additional information for Hirers

To obtain a key please phone the Hall Caretaker on 07954391214 or the Booking Secretary on 07583506436 several days in advance so the necessary arrangements can be made for collection.

The internal door contains a five-digit push button code device; the code will be given to you at the same time as the keys. Please keep the doors closed to ensure your function is not “gate crashed”. Latecomers can use the bell push on the right of the inner door to obtain entry to the area in use. Ensure you only use the facilities you have booked.

Controls for the extractor fans in the large hall and stage are located by the light switches in the large hall. Controls for the small hall are located directly below the individual fans. Please ensure all fans and lights are switched off before leaving the hall.

A “Loop” system has been installed in each of the large and small halls for the benefit of hearing aid users. Can you please let us know in advance if you require use of the equipment?

No structures which may deface any part of the Hall must be clamped or screwed to any part of the Hall externally or internally. If drinking dispensers are to be used the Booking Secretary must be notified at the time of making the booking.

The maximum number of people seated in rows (no tables) in the large hall is 180 and 60 in the small hall. People seated at tables are limited to 120 in the large hall and 44 in the small hall. Attention must be paid to not blocking access to the fire exits. Details of room sizes and a floor plan can be found on our web-site.
www.highlanevillagehall.co.uk

IMPORTANT INFORMATION FOR ALL USERS

Please acquaint yourself with the fire alarms, extinguishers and exits as soon as you arrive at the hall.
There are alarms by each exit door and the main entrance door. The extinguishers are by the front door and by large hall, small hall and stage fire exits. The two kitchens each have Fire Blankets and a Dry Chemical Extinguisher. Do not use any fire extinguishers or wedges to hold any doors open at any time when Hall is in use.

First time users are advised to contact the Caretaker or the Booking Secretary to arrange a visit prior to booking to acquaint themselves with the premises.

All Users/Hirers of the Hall bringing in and using any electrical items must have PAT tested certification for all items.

The Booking Secretary has the right to terminate any bookings if the hiring conditions are not met.

IN CASE OF FIRE EVACUATE THE WHOLE BUILDING AND PHONE 999 FOR THE FIRE BRIGADE. The fire exit doors are protected by tamper tags these will break when pressure is applied.

The fire exits at the back of the building open out into the allotments. To exit the Allotments area a push to open Gate is available to one side of the building.

The fire exits in the large hall and stage area are not to be opened other than in an emergency. Improper use of the doors will cost the user the price of replacement tags. Any damage or inappropriate action within the Allotment area may result in a claim for reimbursement by the Allotment Association.